Body and seated reference measurements.
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Desk setup · free CSV
Workstation measurement sheet
Capture body, chair, desk, monitor, and input-device measurements in one place.
Direct answer
What this template helps you do
The workstation sheet records body, chair, desk, screen, and input-device measurements in one place. It helps identify which part of the setup is actually constrained before equipment is adjusted or purchased.
Inside the file
What the template includes
Chair height, depth, armrest, and support fields.
Desk and input-device height and reach.
Monitor distance, height, and viewing notes.
Best suited for
- Home-office setup reviews.
- Comparing current and proposed equipment.
- Preparing for an ergonomic assessment.
Use it well
Step-by-step instructions
- 01Measure consistently
Use the same unit and define the floor, seat, desk, and screen reference points.
- 02Record the task
Measurements only make sense beside the work being performed.
- 03Identify the constraint
Look for unsupported feet, excessive reach, raised shoulders, or repeated viewing adjustments.
- 04Change one variable
Record the new setting and test it during normal work.
Make it fit
How to customize the working copy
- Add laptop, multiple-monitor, drafting, laboratory, or accessibility fields as needed.
- Record ranges for adjustable equipment.
- Add a photo reference only when privacy and workplace rules allow it.
Boundaries
What this template does not replace
- Measurements do not diagnose pain or injury.
- Body proportions and tasks matter more than one universal target.
- A static measurement sheet does not capture movement and workload.
Common questions
Common questions about Workstation measurement sheet
What workstation measurements matter most?
Start with seat and foot support, desk or keyboard height, input-device reach, screen distance and viewing area, then record the task and symptoms separately.
Should measurements be taken while sitting normally?
Yes. Settle into a supported working position and measure the setup used during the real task rather than posing for an ideal posture.
Can the sheet be used for a standing desk?
Yes, add standing elbow, work-surface, screen, mat, footwear, and task fields. Standing also benefits from position changes.
How often should measurements be updated?
Update after equipment, footwear, task, vision, workspace, or symptom changes, and keep the previous setting for comparison.
When should I update the completed template?
Update it after a material change, new source document, completed action, or exception. Keep the prior version when the decision history matters.
An optional next step
When reminders would help the habit stick
ErgoMate is the optional iOS companion for turning setup guidance and movement prompts into a repeatable workday routine.
Follow app updates Keep using every guide, tool, and template for free.